REGISTRATION GUIDELINES

Registration for the annual meeting is currently closed. We will reopen again for 2021 at a later time. 

All participants have to register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

 

Onsite registration will be possible in Amsterdam at the rates displayed in the second column (please note that printed materials can be subject to availability and cannot be guaranteed).

 

Participant Type

  
 EARLY RATESREGULAR AND ONSITE RATES
 Until 9 JulyAs of 10 July
ESDR MembersEUR 400EUR 550
SID/KSID/JSID Joint Members*EUR 400EUR 550
Student/Resident ESDR MembersEUR 230EUR 300
Eastern Europe ESDR Members**EUR 230EUR 300
Non-MembersEUR 650EUR 850
Student/Resident Non-Members***EUR 300EUR 400
Eastern Europe Non-Members**EUR 300EUR 400
1-Day Rate WednesdayEUR 150EUR 150
1-Day Rate Thursday, Friday, SatEUR 250EUR 250
Satellite Meetings Only****EUR 150EUR 150
Social Networking Event TicketEUR 25EUR 25


* SID, KSID or JSID fee is available for ESDR members only. Joint membership is available for EUR 80 per year. Please contact the ESDR office for more information (office@esdr.org)

** Qualifying countries include: Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Estonia, Georgia, Hungary, Latvia, Lithuania, Moldova, Poland, Romania, Russia, Serbia and Montenegro, Slovenia, Slovakia, Ukraine.

*** Applicant must include a copy of student ID or letter from head of department confirming student/resident status during registration.

**** Satellite meetings only refer to events organised by sister societies on Wednesday afternoon 2 September 2020 or Thursday morning 3 September 2020 and or Saturday afternoon 4 September 2020 (There is no possibility to combine multiple satellite meetings). Admittance to ESDR sessions is not allowed with this rate.

 

Non-members can join the ESDR by 7 August 2021 and benefit from “ESDR Members” registration rates (rate depends on when you have applied to join – if it is after 9 July you must pay the higher registration rates for members). To benefit from this offer, you must pay one year of ESDR membership dues before registering for the meeting as a member. Please contact the ESDR office for more information (office@esdr.org).

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the latter fee will be automatically charged. Unpaid or only partially paid registration will not be considered as valid until it is fully paid.

 

REGISTRATION FEE INCLUDES

•    Admission to all sessions (except for those registering for satellite meetings only)

•    All official documentation including program book

•    Coffee Breaks & Welcome Reception at meeting venue

•    Conference bag

 

SOCIAL EVENTS

Social networking event ticket(s) can be purchased during the registration process via the Online Registration Form. The booking of the social event will be confirmed following payment on a “first come, first served” basis and numbers may be restricted.

 

INSURANCE

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

CONFIRMATION

Each participant will receive the registration overview and email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.

 

PAYMENT

All fees should be paid in EUR (€), free of all bank charges.

 

BY BANK TRANSFER

Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details.

The payment by bank transfer is available until 19 August. After this date, all payments can be done only by credit/debit card.

 

Beneficiary: CZECH-IN s.r.o.

Beneficiary address: 5.května 65, CZE 140 21 Prague 4, Czech Republic

Bank address: KB a.s., Na Příkopě 33, Prague 1, Czech Republic

Account number: 51-0903490207/0100

IBAN: CZ5901000000510903490207

SWIFT/BIC: KOMBCZPPXXX

 

Accepted Credit/Debit Cards

Online Payments Service Providers

GP Webpay for VISA and MasterCard

 

Payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

SIX Payments for American Express

Payments are processed via Six Payments secure connection. Six Payments conforms to international standards and it meets the strictest safety requirements. 3-D Secure, or 3DS for short, is supported by American Express (SafeKey). Click here to learn more about online payments security.

 

FINAL INVOICE

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 20 EUR fee.

 

CANCELLATION / REFUND POLICY
CANCELLATION OF REGISTRATION
•    Before 9 July 2021 – Free
•    From 10 July 2021 until 1 August 2021 – 100 EUR administrative fee will be deducted from all refunds.
•    After 1 August 2021 no refund can be processed.
 
CANCELLATION OF OTHER BOOKABLE ITEMS
•    Before 9 July 2021 – Free

•    From 10 July 2021 until 1 August 2021 – 20 EUR – administrative fees will be deducted from all refunds.
•    After 1 August 2021 – no refund can be processed.

 

CANCELLATION OF ACCOMMODATION

Detailed Accommodation Guidelines to be available soon.

 

GENERAL CONDITIONS

•    All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone.

•    Requests for refunds made after 30 October 2021 will not be considered.

•    For any change of name a fee of 30 EUR will be charged.

•    All registrations received by 19 August 2021 will be included in the list of participants.

 

GROUP REGISTRATIONS

When registering more than one person under one company identity/invoice, please contact secretariat to determine the preferred invoicing setting.

 

CONSENT TO THE PROCESSING OF PERSONAL DATA

DATA PROTECTION DIRECTIVE

OFFICIALLY DIRECTIVE 95/46/EC ON THE PROTECTION OF INDIVIDUALS WITH REGARD TO THE PROCESSING OF PERSONAL DATA AND ON THE FREE MOVEMENT OF SUCH DATA

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.

This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.

I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant. Feel free to contact us with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.

 

STATEMENT BY ADMINISTRATOR

Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

 

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

 

CANCELLATION OR MODIFICATION OF THE MEETING DUE TO FORCE MAJEURE

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the conference without prior notice, including any change of the time and/or venue of the conference. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O. which prevents or impedes the realisation of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the ESDR 2020 cancellation policy.