REGISTRATION GUIDELINES

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to a medical institute with high security and privacy settings as email may be transferred to junk folders.

Each participant will receive a Registration number by email after submitting the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

PARTICIPANT TYPE

 EARLY RATESREGULAR RATES
 

Until 9 July

From 10 July
ESDR MembersEUR 200EUR 250
SID/KSID/JSID Joint Members*EUR 200EUR 250
ISID Members**EUR 250EUR 300
Student/Resident ESDR MembersEUR 100EUR 120
Eastern Europe ESDR Members***EUR 100EUR 120
Non-MembersEUR 400EUR 450
Student/Resident Non-Members****EUR 150EUR 170
Eastern Europe Non-Members***EUR 150EUR 170

Join The ESDR

Non-members can join the ESDR by 7 August 2021 and benefit from “ESDR Members” registration rates.

To benefit from this offer, you must pay one year of ESDR membership dues before registering for the meeting as a member.

Please contact the ESDR office for more information (office@esdr.org).



Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the latter fee will be automatically charged. Unpaid or only partially paid registration will not be considered as valid until it is fully paid.

All fees are excl. VAT

Delegates/recipients of the service from the EU with a valid VAT number are subject to reverse charge system and the fee is with 0% VAT (to be paid by the recipient in his/her country).

VAT is shifted to recipient, article 44 and 196 EU VAT Directive.
Delegates/recipients of the service from a country outside of the EU, the fee is with 0% VAT.
Delegates/recipients of the service from the EU who is not a VAT payer, the fee is including VAT.

 

* Only those SID, KSID or JSID members holding joint ESDR membership may register for the ESDR meeting at the ESDR member rate. Joint membership is available for EUR 80 per year. Please contact the ESDR office for more information (office@esdr.org)

 

** Members of ISID affiliated societies including: ASDR, KSID, JSID, SID and TSID who are NOT joint members of ESDR quality for a special registration rate

*** Qualifying countries include: Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Estonia, Georgia, Hungary, Latvia, Lithuania, Moldova, Poland, Romania, Russia, Serbia and Montenegro, Slovenia, Slovakia, Ukraine

**** Applicant must include a copy of student ID or letter from head of department confirming student/resident status during registration

 


 

 

REGISTRATION FEE INCLUDES

•    Admission to all sessions

•    All official documentation including program book

 

 

CONFIRMATION

Each participant will receive the registration overview and email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.

 

PAYMENT

All fees should be paid in EUR (€), free of all bank charges.

Registration fees are collected on behalf of ESDR by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

 

BY BANK TRANSFER

Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details.

The payment by bank transfer is available until 19 August. After this date, all payments can be done only by credit/debit card.

 

Beneficiary: CZECH-IN s.r.o.

Beneficiary address: 5.května 65, CZE 140 21 Prague 4, Czech Republic

Bank address: KB a.s., Na Příkopě 33, Prague 1, Czech Republic

Account number: 51-0903490207/0100

IBAN: CZ5901000000510903490207

SWIFT/BIC: KOMBCZPPXXX

PAYMENT REFERENCE: Name, Surname and Registration number

 

Accepted Credit/Debit Cards

 

In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.”

 

Online Payments Service Providers

SIX Payments for American Express

Payments are processed via Six Payments secure connection. Six Payments conforms to international standards and it meets the strictest safety requirements. 3-D Secure, or 3DS for short, is supported by American Express (SafeKey). Click here to learn more about online payments security.

 

FINAL INVOICE

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 20 EUR fee.

 

CANCELLATION / REFUND POLICY
CANCELLATION OF REGISTRATION
•    Before 9 July 2021 – Free
•    From 10 July 2021 until 1 August 2021 – 100 EUR administrative fee will be deducted from all refunds.
•    After 1 August 2021 no refund can be processed.
 
CANCELLATION OF OTHER BOOKABLE ITEMS
•    Before 9 July 2021 – Free

•    From 10 July 2021 until 1 August 2021 – 20 EUR – administrative fees will be deducted from all refunds.
•    After 1 August 2021 – no refund can be processed.

 

GENERAL CONDITIONS

•    All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone.

•    Requests for refunds made after 30 October 2021 will not be considered.

•    For any change of name a fee of 30 EUR will be charged.

•    All registrations received by 19 August 2021 will be included in the list of participants.

 

GROUP REGISTRATIONS

When registering more than one person under one company identity/invoice, please contact secretariat to determine the preferred invoicing setting.

 

CONSENT TO THE PROCESSING OF PERSONAL DATA

DATA PROTECTION DIRECTIVE

OFFICIALLY DIRECTIVE 95/46/EC ON THE PROTECTION OF INDIVIDUALS WITH REGARD TO THE PROCESSING OF PERSONAL DATA AND ON THE FREE MOVEMENT OF SUCH DATA

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.

This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.

I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.

 

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant. Feel free to contact us with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.

 

STATEMENT BY ADMINISTRATOR

Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

 

 

RESPONSIBILITY

 

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

 

 

CANCELLATION OR MODIFICATION OF THE MEETING DUE TO FORCE MAJEURE

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the conference without prior notice, including any change of the time and/or venue of the conference. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O. which prevents or impedes the realisation of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the ESDR 2020 cancellation policy.

Contact Information

For any questions you may have in relating to registration please don’t hesitate to contact the ESDR Meeting Secretariat. registration@esdrmeeting.org